WSMenterprise Space and Personnel Management

Overview

The WSMenterprise Space management module utilizes the availability of AutoCAD based drawings of floor plans that provide accurate area and lineal measurements. The WSM Space module uses the Aperture Visual Management™ system to store and manage these CAD files in order to ascertain the measurements that space management discipline requires of the space calculations.

Aperture was originally created in order to manage property portfolios which had previously been managed on spreadsheets or other in-house systems. It offers an easy path of migration from old record structures and applies innovative technologies to manage critical dates and activities that have to be managed as a part of this corporate discipline. It integrates with the WSMenterprise system so that key measurement capabilities are captured once and used in the WSM system by many users. This integration automates and simplifies much of the location hierarchy management function and provides very accurate area and space identification capabilities to the system.

The WSM Space Management system provides the Aperture software technology to utilise the AutoCAD drawings effectively. This bi-directional interface also allows WSMenterprise data to be viewed and reported upon through the AutoCAD plans held within the Aperture database through its web portal Aperture VWS.

In its fourth major enhancement since its original design since the original Aperture based module came onto the Australian market in 1998, the WSM Space Management  module now includes data stored in SQL based tables making reporting powerful, fast and web based.

WSM Space Management is an integral part of the WSM family of products. It provides the ability to customise the standard Property Council of Australia (PCA) space algorithms for chargeback and cost recovery, making it a powerful ingredient in the comprehensive management of facilities and associated costs.

Spatial Management made easy.

Features of the WSM Space Management module include:

• Accurate use of existing AutoCAD plans
• Easy to use
• Logical in its approach
• Integrated with other WSM systems
• Management of all area types can be achieved
• Client defined user chargeback schemes can be implemented to suit both time and business needs
• Internal departmental and external space usage can be management and reported upon
• Develops a solid foundation for business continuity planning
• Promotes higher service levels by enabling organisations to visually manage their space and occupancy and automate manual processes
• Achieves best practice processes by efficiently coordinating work across groups

Personnel Relocation Management

The WSMenterprise Personnel Relocation management module forms a part of the Space Management module and is a web based application that also effectively uses the availability of AutoCAD based drawings of floor plans that provide accurate locations for the placement of personnel. The WSM Personnel Relocation module uses the Aperture Visual Management ™ system to store and manage these CAD files in order to display and report on the locations and their occupants.

WSMenterprise Personnel Relocation management tool allows both users and project or facility managers to effectively install new employees and place them in their optimal location, remove employees, contractors and ensure their termination process is managed effectively in recovering the organisations assets. The system also allows the moving of personnel singly or in groups to suit refurbishment projects, planning new floor layouts or consolidating spatial occupation.

The system records all moves and their history, allows planning to take place and schedule dates for moves in the future. The data about each person and their assets can be stored within the system and can be tracked by the system at every point in time.  Links to Human Resources systems and the Active Directory can also be provided if required.

If the WSM Space management system is implemented the floor plan occupancy and capacity can be easily managed by utilizing actual and planned move records. The system also allows the relocation of personnel icon on the actual floor plans if the WSM Space management system is implemented.

Visual Information Systems

The WSM Space Management is a software tool for building powerful, easily customised visual information systems. The combination of visual information such as floor plans, photographs and jpegs with the database information, (whether stored in Aperture or read from disparate databases), and the report writer makes a very powerful, easy-to-use total facilities management software system. WSM Space Management can be tailored to suit any organisation. It can be applied effectively in the context of a small organisation, or in the multi-user client/server environment of a large organisation with many locations and tens of thousands of square meters.

WSM Space Management accurately tracks the measurements of buildings, floors, tenants, departments and office space. It allows the user to simplify space reconfigurations & charge backs and to analyse space use efficiencies. The visual reporter and the powerful database reporter ensure instant management updates.

Four critical realities

WSM Space Management helps you achieve business resiliency by addressing four critical realities…

First, organisations need to proactively distribute their workforce and accurately track both employees and workplace resources in the event of a disruption.

Second, workplaces are more complex and they place more stringent requirements on managers adding increased risk if managed poorly, yet much greater leverage if managed efficiently.

Third, there is constant pressure for improved customer service and, in many cases, operation with fewer staff and a smaller budget.

And fourth, space costs money and by reading live CAD information, Aperture enables accurate charge back to departments including comprehensive cost centre allocations.

Performance Analysis

WSM Space Management helps you achieve a superior workplace with a high level of precision in running operations and detailed reports for performance analysis.

The reports are also fully customisable according to your business requirements.

Component Review

Component 1: A central repository of space and occupancy information

Repository contains: 

• Hierarchy of scaled drawings
• Information on an organizations space use, department assignments and current and future employee occupancy
• Updated to space, department allocation and occupancy can be made over the Web through easy-to-use forms

Component 2: A Web-based work-process system to automate workplace processes

• Automates the employee assign, move and vacate processes
• Seamless integration with repository

Translated Benefit

• Reduces cost due to its ability to conduct cost reduction strategies and determine the necessity for future expansion (or contraction)
• Develops a solid foundation for business continuity planning
• Promotes higher service levels by enabling organisations to visually manage their space and occupancy and automate manual processes
• Provides fast access to your required information allowing your workplace personnel to perform their jobs quickly and accurately which dramatically improves operating efficiency
• Achieves best practice processes by efficiently coordinating the work across groups
• Improves quality of service due to improved communications with customers and employees

To read more about the Space and Personnel Management system please click here.

For more information or to request a demonstration please click here.